PERSONNEL ADMINISTRATION

Simplify, automate, facilitate…

Personnel administration is a key task for any HR department, and one which still represents a heavy workload.

Optimising the operational aspects of this task increases the scope to redirect manpower to activities with higher added value, and it also generally reinforces the reliability and responsiveness of an organisation's HR services. Our view, at PERSOLIS, is that personnel administration must be based on up-to-date, coherent, unique, reliable, complete and secure information and make this data available to the relevant stakeholders (including the staff members themselves) – at a reasonable cost.

PROCESSES & ORGANISATION

PERSOLIS Solutions for your personnel administration activities are based on a detailed review of your processes and data and on the applicable rules and regulations (legal framework, sector regulations, collective agreements, established practices and customs, and so forth).

We will interact closely with you to define the respective roles and responsibilities (e.g. centralisation vs. decentralisation, use of self-service applications) and discuss options for the implementation of workflows (automated processes). We will also analyse the flows of paper-based documentation (such as contracts and agreements) within your organisation as these are highly relevant in this context and can often be simplified substantially with the help of our IT solutions.

At PERSOLIS, we take a comprehensive view of these tasks. We will look into interdependence between personnel administration and activities such as recruitment, payroll, training and performance management … as well as finance and reporting to management. These areas often involve methods, processes and workarounds that have evolved over time, and we will strive to consolidate these processes coherently for the benefit of the whole organisation, whether it is a public institution or a private-sector enterprise.

SYSTEM

Administrative tasks are ideally suited for integrated automation, which can boost their efficiency and the quality of their output considerably. In many organisations, administration still relies on paper forms and functionally limited, disparate, isolated applications that do not interface with the systems underpinning other HR processes.

PERSOLIS can support you with the expertise you need to identify the opportunities offered by HR and eHR technologies and to implement the appropriate solutions. Information is saved electronically (centralised database, electronic staff records), compiled and accessed through suitable interfaces (self-service applications, portal), enabling organisations to redefine the relevant roles and responsibilities with a view to greater efficiency, procedural transparency (workflows) and enhanced security (administration of access authorisations).

However, paper remains essential in many situations (official documents, access to information for particular categories of workers), and therefore the technologies we propose enable our costumers to generate these documents from the data stored in the system. This feature pre-empts the need for duplicate entries and further streamlines administration.